The prevalence of teleconferencing demonstrates the need for a set of concrete guidelines as to how it should be conducted. This includes the expectations for employees, organizations, and the conference meetings themselves.

The purpose of this Teleconferencing Policy, written by Scott Matteson for TechRepublic Premium, is to provide requirements for conducting successful and professional teleconferences, whether at home or in the office.

Featured text from the download:

One standard set of applications/tools (Zoom, Google Meet, or Microsoft Teams) should be decided upon for use in teleconferencing and distributed to employees accordingly, whether for business owned/provided systems or bring your own device systems.

The organization should provide employee training on how to use these applications/tools to reduce operational difficulties and get the most investment out of these products.

It is understandable that teleconferences may span various time zones, but where feasible, all teleconferences should be scheduled within working hours for all parties involved.

In order to prevent ‘meeting fatigue,’ attendees should be invited based on ‘required’ or ‘optional’ selections. Required attendees must be key individuals relevant to the topic at hand. Optional attendees should be encouraged to join if interested/available but not made to do so if they have other priorities.

All teleconference participants should be given an agenda, intended topics of discussion, and intended outcomes from the conference.

Attendees who will participate from home locations should ensure their internet/VPN connection is functional in advance of the conference (at least 10 minutes) and log into any remote networks or systems they will need to use to participate in the conference.

Enhance your teleconferencing with our six-page document. This is available for download at just $9. Alternatively, enjoy complimentary access with a Premium annual subscription.

TIME SAVED: Crafting this content required 10 hours of dedicated writing, editing, research, and design.