Notion and Todoist are two popular software options that offer both task management and limited project management features.
Based on my hands-on testing, I found that Todoist is better for individuals seeking a digital to-do list app, while Notion is a good option for small teams that need simple project management features as well as note-taking tools.
In this Notion vs Todoist review, I’ll cover pricing plans, features, and pros and cons to help you decide which one is the right choice for your needs and budget.
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Notion vs Todoist: Comparison table
| Features | ||
|---|---|---|
| Starting price (billed annually) | ||
| Project views | ||
| Task dependencies | ||
| Native Gantt charts | ||
| Pre-built templates | ||
| Note-taking features |
Notion vs Todoist: Pricing
Notion and Todoist both offer multiple pricing plans in addition to a forever free plan that supports a limited number of users. Notion is more expensive than Todoist, but users also get more features with Notion, so the cost upgrade may be worth it for teams looking for small business project management software. However, if you’re just looking to manage your personal tasks, then I think that either free plan will probably meet your needs.
Notion pricing
Notion offers four pricing tiers:
- Free: This forever free plan costs $0 and allows you to upload files up to 5 MB and offers a 7-day page history.
- Plus: This plan costs $10 per user per month billed annually or $12 per user per month billed monthly. It allows you to upload unlimited files and offers a 30-day page history.
- Business: This plan costs $15 per user per month billed annually or $18 per user per month billed monthly. It allows you to upload unlimited files and offers a 90-day page history.
- Enterprise: This plan requires a custom pricing quote from the sales team and includes extra features such as unlimited workspaces and unlimited extensions.
The optional Notion AI costs $8 per user per month billed annually, or $10 per user per month billed monthly. A trial of the Business plan and a demo or trial for the Enterprise plan is available upon request.
For more information, read our full Notion review and check out our list of Notion alternatives.
Todoist pricing
Todoist offers three pricing tiers:
- Beginner: Free for up to five personal projects and five guests per product.
- Pro: $4 per user per month if billed annually, or $5 per user per month if billed month-to-month.
- Business: $6 per user per month if billed annually, or $8 per user per month if billed month-to-month.
For more information, read our full Todoist review and check out our list of Todoist alternatives.
Notion vs Todoist: Feature comparison
Task management
Winner: Notion
Both Notion and Todoist have excellent task management capabilities. You can create and organize tasks, set reminders, set up recurring tasks, and track task progress in both platforms.
Todoist does offer some collaboration tools, such as comments and the ability to assign tasks to someone, but many of these are paywalled behind the most expensive pricing plan.
Meanwhile, Notion offers more extensive tools, which is a major reason why its project management features scored well in our expert ratings. For example, Notion offers task dependencies, while Todoist does not. Todoist is great for individual use — in fact, I used it to manage my own personal do-so list for many years — but I recommend Notion for teams.
Project views
Winner: Notion
Notion offers six project views to choose from (table, list, kanban board, gallery, calendar, or timeline), while Todoist only offers three (list, calendar, and kanban board). While these options are a great start, the platforms do lack some popular project views, such as native Gantt charts, which I was disappointed to see.
For additional project views, you’ll need to rely on third party plug-ins, or switch to a more robust enterprise project management software.
Pre-built templates
Winner: Notion
Pre-built templates mean that you don’t have to start every project from scratch, saving you time and effort. That’s why I really appreciate that Notion offers so many templates (more than 10,000) that users can copy and customize to fit basically any project.
In Todoist, the pre-built templates are simpler and are geared toward creating and managing tasks. Users who want a quick task list setup will probably enjoy using Todoist more, but if you’re looking for a variety of templates, then Notion is the clear winner.
Note-taking
Winner: Notion
Notion offers specialized note-taking tools that are lacking in Todoist. These include the ability to create custom tables and databases, a wider range of formatting options, and media embedding tools. With Notion, I was also able to create a hierarchical structure within the notes by adding subpages and sections.
In contrast, Todoist only offers basic note-taking tools designed to provide context for specific tasks. You do have the option of integrating with different third-party note-taking apps to extend Todoist’s functionality, but if you’re looking for an all-in-one platform, then Notion is the clear choice here.
Notion pros and cons
| Pros | Cons |
|---|---|
| Intuitive and user-friendly UI. | Light on reporting and analytics. |
| Specialized note-taking capabilities. | Limited security features. |
| Outstanding workspace customization. | |
| Variety of pre-built templates. |
Todoist pros and cons
| Pros | Cons |
|---|---|
| Clean and efficient interface. | Free plan lacks basic features such as auto backup. |
| Cross-platform automatic syncing. | Frequent price changes. |
| Natural language support. | Not suitable for complex projects. |
| Low starting price. |
Should your organization use Notion or Todoist?
Choose Notion if . . .
- You are looking for simple project management software for your team.
- You need task dependencies and other more advanced features.
- You want more templates to choose from.
- You are looking to take notes within the platform.
Choose Todoist if . . .
- You are looking for task management software for individual use.
- You need more affordable pricing plans.
- You want a software with a lower learning curve.
- You don’t need a lot of templates or note-taking features.
FAQs
Which is better, Notion or Todoist?
Based on my hands-on testing, Notion is a better choice for small teams looking for simple project management features as well as note-taking tools, while Todoist is more well-suited to individuals looking for personal task management and digital to-do lists.
Can you integrate Notion and Todoist?
Neither Notion nor Todoist offers a native integration for the other software, which means you’ll need a third-party solution. They both connect with Zapier, which is a tool that can be used to sync two software platforms even if they don’t offer a native integration.
Review methodology
To compare Notion and Todoist, I signed up for free accounts on both platforms so I could test them. While writing this review, I considered features such as task and subtask creation, collaboration abilities, project views, pre-built template libraries, and note-taking tools. I also weighed other factors such as pricing plans, free trials, customer support, interface design, and ease of use.